Paper timesheets used to be the norm, and make it (relatively) easy for your employees to record the amount of time they have worked each day, week and month. It is considered that paper timesheets are cheaper when compared to newer, automated systems, but they could actually be costing you more time and money in several ways, and this article will tell you a few of them.
Lack of communication is one of the ways that you could be spending unnecessary money, as paper timesheets make it difficult for you to be able to communicate any questions or concerns you may have, and makes it difficult to chase up employees in order to get their timesheet. On the other hand, mobile/computerised timesheets allow you to submit timesheets as soon as the pay period comes to an end. Using computerised systems, employees can see if their timesheet has been approved or rejected, as well as tracking any issues.
Another way that paper timesheets could be costing your company money is because of inaccurate time recording, as a punch clock could be slow, an employee could write in the wrong time, or they could forget to clock out. These small inaccuracies can add up to hundreds of pounds if not caught, and fixing these issues can also cost your company time and money.
By upgrading to computerised timesheets, you can get an accurate picture of the amount of time required for a specific job, benefitting your ability to plan future projects. This also benefits you by providing evidence for you for any unexpected billable hours on a project, saving you money and protecting your business. This also means that you can track any areas of productivity loss on each project, and you can figure out the best way to rota in work to ensure that everyone is working a fair amount of hours. Not only will this increase your productivity, but it will help to prevent fatigue in your workers.
A huge disadvantage of paper timesheets compared to computerised time sheets is highlighted when audits happen. Instead of having to search for and sift through lots of old, paper timesheets, a computerised timesheet will allow you to manually search and find old timesheets quickly and easily. This also means that you won’t have to physically store lots of bits of paper, instead freeing up space by keeping them all in one, condensed system.
There are plenty of disadvantages of using paper timesheets, and when the advantages of computerised systems it is clear that paper timesheets are outdated. If your company is still using these timesheets, then it is more than likely costing you lots of unnecessary money; money which could be invested in a computerised system. For more construction related articles, check out the rest of our tidi-blog.